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Free Hotel Receipt & Folio Generator

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Free Hotel Receipt & Folio Generator — Fill in the Details

Business details (optional)

Printed under your business name. VAT and GST receipts usually need your address and registration number. The tax number is never put in the QR code.

Keeps the name, address, contact, tax number, logo and currency in this browser (localStorage) for your next receipt, of any type. Nothing is uploaded.

Downloading the same receipt again keeps this number; once you change the receipt, it moves to the next one. Next time, it starts after the last number you downloaded on this device.

Hotel Receipt Details

Items

Discount, a second tax (e.g. CGST + SGST), prices with tax included

For prices quoted with VAT or GST in them: the tax is worked out of the total, not added on top.

The discount comes off the subtotal before tax, and both taxes are charged on (or, with prices that include tax, worked out of) the discounted amount.

Scanning it shows the receipt's details on a phone. It is a convenience, not proof the receipt is genuine. How it works

Choose a design

Automatic is US Letter for USD and CAD, A4 for other currencies.

🔒 Nothing is uploaded — your receipt is generated entirely in your browser.

What each check is based on

For receipts you issue for your own business or property. Never create a receipt on behalf of a business you don't own, or for a payment that didn't happen — see our Terms.

A hotel receipt (sometimes called a folio) itemizes what a guest was charged during their stay: the room rate, number of nights, taxes and any extra charges like parking or minibar use. Use the form above to generate one instantly — enter the guest name, stay dates, nightly rate and any taxes, and the total is calculated automatically.

Why You Might Need to Generate a Hotel Receipt

Large hotels print a folio from their property-management system at checkout. Small guesthouses, B&Bs, homestays and short-term rental hosts often don’t have one — yet business guests need an itemized receipt showing the nights, rate and taxes to claim their stay. This template lets you, the host, issue that folio in a minute. (In the US, for example, the IRS expects a receipt for lodging expenses regardless of the amount.)

How to Fill Out a Hotel Receipt

  1. Add the hotel/business name and logo. This is what appears at the top of the receipt, along with the location if you operate multiple properties.
  2. Enter the guest name and stay dates. Include both check-in and check-out dates so the number of nights is clear.
  3. Add the room rate as a line item. Enter the nightly rate and the number of nights as the quantity — the generator multiplies these automatically.
  4. Add any extra charges. Parking, resort fees, minibar or room service can each be added as their own line item.
  5. Apply local taxes and download. Add the applicable occupancy or city tax rate, then export as a PDF ready to attach to an expense report.

What Should a Hotel Receipt Include?

  • Hotel/property name, address and contact details
  • Guest name
  • Check-in and check-out dates (and total nights stayed)
  • Room type and nightly rate
  • Itemized extra charges (parking, food, amenities)
  • Applicable taxes and fees, itemized separately
  • Total amount paid and payment method

Who This Template Is For

Small hotels, guesthouses, B&Bs, homestays and short-term rental hosts who don’t have a property-management system, and hotel front-desk staff who need to reissue a folio for a guest. If you are a guest who lost a hotel receipt, ask the hotel to email you a copy of your folio — they keep it on file.

Filing this for an expense report? See our guide on how long to keep business receipts so your travel documentation stays audit-ready.

What should a hotel include on a guest’s receipt?

The hotel’s name and address, the guest’s name, room number, check-in and check-out dates, nights × nightly rate, each tax or fee on its own line, the total, and how it was paid. This template has a field for each, so your guests can file the receipt with their employer without coming back to you for a corrected copy.

Can I add occupancy tax or resort fees separately?

Yes. Add them as their own line items (e.g. “City Occupancy Tax”) so they show up clearly broken out rather than folded into the room rate, which is how most real hotel folios present them.

What if my stay included multiple room types or rate changes?

Add a separate line item for each rate period — for example, one line for the first three nights at one rate and a second line if the rate changed for the remaining nights.

Can I use this for an Airbnb or short-term rental receipt?

Yes — the same fields (guest name, dates, nightly rate, fees, total) apply whether the stay was at a hotel, guesthouse or short-term rental.

Hotel Folio vs Hotel Receipt

A folio is the hotel's running bill for one stay: each night's room rate, taxes, and extras such as meals, parking or minibar, posted day by day. The receipt confirms what the guest paid at checkout. Many hotels give one document that does both, which is what this generator makes: list each night or charge as its own line, add the taxes, and record the payment and any balance.

More Questions

What is a hotel folio?

The itemized bill for a guest's stay: the room charge for each night, taxes and fees, and any extras charged to the room. Business travelers usually need it, not just the card slip, for an expense report.

Can a motel, lodge or B&B use this hotel receipt?

Yes. Any place that rents rooms by the night can: put the property name in the hotel field, then the room, the dates and the nightly rate. For a short-term rental of a whole home, the same fields work.