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Free Donation Receipt Generator

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Free Donation Receipt Generator — Fill in the Details

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Printed under your business name. VAT and GST receipts usually need your address and registration number. The tax number is never put in the QR code.

Keeps the name, address, contact, tax number, logo and currency in this browser (localStorage) for your next receipt, of any type. Nothing is uploaded.

Downloading the same receipt again keeps this number; once you change the receipt, it moves to the next one. Next time, it starts after the last number you downloaded on this device.

Donation Receipt Details

Items

Scanning it shows the receipt's details on a phone. It is a convenience, not proof the receipt is genuine. How it works

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Automatic is US Letter for USD and CAD, A4 for other currencies.

🔒 Nothing is uploaded — your receipt is generated entirely in your browser.

What each check is based on

For receipts you issue for your own business or property. Never create a receipt on behalf of a business you don't own, or for a payment that didn't happen — see our Terms.

A donation receipt is a nonprofit’s written acknowledgment that a donor gave money or goods — it typically includes the donor’s name, the donation amount or description, the date, and a statement about whether any goods or services were provided in exchange (required for the donation to be tax-deductible in many countries). Use the form above to generate one in the standard nonprofit format.

Why Donation Receipts Need a Specific Format

Unlike a regular sales receipt, a donation receipt usually needs to state explicitly whether the donor received anything of value in return for their gift — this single line is often what determines whether the donation qualifies as tax-deductible for the donor. Getting this wrong, or leaving it out entirely, is one of the most common mistakes small nonprofits make when they improvise their own receipts.

How to Create a Donation Receipt for Your Nonprofit

  1. Add your organization’s name and logo. Include your registered nonprofit status if applicable, so the receipt reads as official.
  2. Enter the donor’s name. Use the full legal name they’ll use when filing their own taxes.
  3. Record the donation date and amount. For cash donations, enter the amount. For in-kind (goods) donations, describe the items (for example “3 boxes of canned food”). Don’t put a value on them; the donor works out the value.
  4. Add the tax-deductible statement. Note in the field provided whether any goods or services were given in exchange for the donation, and if so, a good-faith estimate of their value.
  5. Download and send to the donor. Export as PDF — most donors keep these for their own annual tax filing.

What Should a Donation Receipt Include?

  • Nonprofit organization name and registration/EIN number, if applicable
  • Donor’s full name
  • Date of the donation
  • Cash amount, or a description (without a value) for in-kind donations
  • A statement on whether goods or services were provided in exchange
  • Signature or authorized name from the organization

Who This Template Is For

Small and volunteer-run nonprofits without dedicated donor-management software, places of worship, school fundraising groups, and community organizations that need to issue a proper acknowledgment every time a donation comes in — without waiting on accounting software to catch up.

For the exact tax-deductible statement wording and in-kind donation rules, see how to create a donation receipt for nonprofits.

What makes a donation receipt “tax-deductible”?

In the US, a gift is fully deductible when the donor got nothing in return. If the donor received goods or services, the receipt must give a good-faith estimate of their value, and only the amount above it is deductible (IRS Publication 1771). Other countries have their own rules, so check your local tax authority before relying on this for official filings.

Can I issue a receipt for a non-cash (in-kind) donation?

Yes. Describe what was donated, without a value. US charities don’t value non-cash gifts on the receipt; the donor does.

Can I give a donor one statement for the whole year?

Yes. One written acknowledgment, such as an annual summary, can cover several gifts (IRS Publication 1771). Choose “Year-end statement” in the Document menu and add one row per gift with its date: cash gifts are totalled, and in-kind gifts are described without a value. Each gift still counts on its own for the $250 rule, so gifts under $250 are not added together. The donor needs the statement by the day they file their tax return (or its due date, if that is earlier), which is why charities usually send it by January 31.

Do I need my organization’s registration number on the receipt?

It’s not always required, but including your registered charity/EIN number makes the receipt more credible and is often expected by donors for their own tax records.

Can I send this receipt by email instead of printing it?

Yes — download it as a PDF or PNG and email it directly. A digital receipt is treated the same as a printed one for most recordkeeping purposes.