Free Donation Receipt Generator
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A donation receipt is a nonprofit’s written acknowledgment that a donor gave money or goods — it typically includes the donor’s name, the donation amount or description, the date, and a statement about whether any goods or services were provided in exchange (required for the donation to be tax-deductible in many countries). Use the form above to generate one in the standard nonprofit format.
Why Donation Receipts Need a Specific Format
Unlike a regular sales receipt, a donation receipt usually needs to state explicitly whether the donor received anything of value in return for their gift — this single line is often what determines whether the donation qualifies as tax-deductible for the donor. Getting this wrong, or leaving it out entirely, is one of the most common mistakes small nonprofits make when they improvise their own receipts.
How to Create a Donation Receipt for Your Nonprofit
- Add your organization’s name and logo. Include your registered nonprofit status if applicable, so the receipt reads as official.
- Enter the donor’s name. Use the full legal name they’ll use when filing their own taxes.
- Record the donation date and value. For cash donations, enter the amount; for in-kind (goods) donations, describe the item and its estimated fair market value.
- Add the tax-deductible statement. Note in the field provided whether any goods or services were given in exchange for the donation, and if so, their value.
- Download and send to the donor. Export as PDF — most donors keep these for their own annual tax filing.
What Should a Donation Receipt Include?
- Nonprofit organization name and registration/EIN number, if applicable
- Donor’s full name
- Date of the donation
- Cash amount, or a description and estimated value for in-kind donations
- A statement on whether goods or services were provided in exchange
- Signature or authorized name from the organization
Who This Template Is For
Small and volunteer-run nonprofits without dedicated donor-management software, places of worship, school fundraising groups, and community organizations that need to issue a proper acknowledgment every time a donation comes in — without waiting on accounting software to catch up.
For the exact tax-deductible statement wording and in-kind donation rules, see how to create a donation receipt for nonprofits.
What makes a donation receipt “tax-deductible”?
In most countries, a donation is only deductible if the donor received nothing of substantial value in return, and the receipt should say so explicitly. Rules vary by country — check your local tax authority’s requirements before relying on this for official filings.
Can I issue a receipt for a non-cash (in-kind) donation?
Yes — describe the donated item and its estimated fair market value instead of a cash amount. Note that the responsibility for valuing an in-kind donation typically falls on the donor, not the nonprofit.
Do I need my organization’s registration number on the receipt?
It’s not always required, but including your registered charity/EIN number makes the receipt more credible and is often expected by donors for their own tax records.
Can I send this receipt by email instead of printing it?
Yes — download it as a PDF or PNG and email it directly. A digital receipt is treated the same as a printed one for most recordkeeping purposes.